Executive Sectary

February 3, 2025

Job Description

Board Administration

Schedule, coordinate, and prepare for board meetings, including distributing agendas, reports, and other documentation in a timely manner.
Record, transcribe, and distribute accurate and timely minutes of board and committee meetings.
Maintain an organized and secure filing system for all board-related documents and correspondence.
Communication and Coordination

Act as a primary point of contact for the board, managing correspondence and communication with internal and external stakeholders.
Ensure board members are informed of key developments, decisions, and schedules.
Liaise with senior executives and department heads to gather relevant information for the board.
Event Planning and Logistics

Plan and coordinate logistics for board meetings, retreats, and other events, including travel arrangements, accommodations, and venue bookings.
Manage technology and equipment needs for virtual or hybrid meetings.
Compliance and Governance

Assist in ensuring the organization adheres to legal and regulatory requirements related to board operations.
Support the development and maintenance of governance policies and procedures.
Monitor board terms and elections to ensure compliance with by-laws and governance standards.
Administrative Support

Manage calendars, appointments, and deadlines for the board and its committees.
Prepare presentations, reports, and other documents as required.
Handle expense reporting, reimbursements, and other financial matters related to the board.