Administrative Assistant
Job Description
Job details
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Job type
Permanent
Full-time
Location
Lagos
Full job description
Key Responsibilities:
Office Management: Oversee daily office operations, including maintaining office supplies, managing office equipment, and ensuring a clean and organized workspace.
Calendar and Travel Management: Coordinate and schedule meetings, appointments, and travel arrangements for the team, ensuring all logistics are taken care of.
Document Management: Prepare and edit documents, reports, presentations, and correspondence as required. Maintain and organize files, both physical and digital, for easy access.
Communication: Serve as the first point of contact for visitors, clients, and internal teams. Handle phone calls, emails, and other communication in a professional and timely manner.
Data Entry and Reporting: Assist with data entry, managing databases, and generating reports for management.
Event Coordination: Assist in planning and coordinating company events, meetings, and other activities.
Support HR and Finance Departments: Assist with HR-related tasks such as employee onboarding, maintaining personnel records, and supporting payroll processes. Help finance with invoicing, expenses, and basic accounting tasks as needed.
General Administrative Support: Provide administrative support to the leadership team and other departments as necessary, ensuring efficient operations and workflow.
Qualifications:
Proven experience as an Administrative Assistant or in a similar administrative role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
Strong organizational skills and the ability to manage multiple tasks simultaneously.
Excellent communication skills, both written and verbal.
Ability to maintain confidentiality and handle sensitive information with professionalism.
Strong attention to detail, accuracy, and a proactive approach to problem-solving.
High school diploma required; a degree in Business Administration, Management, or a related field is a plus.
Job Types: Full-time, Permanent