Administrative Officer to Provide Comprehensive Support
Job Description
Job Title: Administrative Officer
Location: Warri, Delta State Job Type: Full Time, Onsite
Responsibilities:
Administrative Support:
• Provide comprehensive administrative support, including managing executives’ schedules, organizing meetings, handling travel arrangements, and managing departmental
correspondence.
• Assist in drafting and preparing documents, presentations, and reports as needed.
Office Management:
• Oversee the maintenance of office facilities, ensuring they are well-organized, safe, and
adequately supplied.
• Manage relationships with vendors and service providers to ensure timely repairs and
servicing of office equipment.
Document Control:
• Implement and maintain an organized system for storing and retrieving documents, both
physical and digital.
• Ensure that all documents are regularly updated, filed correctly, and archived as per company policy and that records are kept secure and compliant with relevant regulations.
Data Entry and Filing:
• Perform accurate data entry and ensure that electronic and physical filing systems are
updated and easily accessible.
• Regularly audit filing systems to ensure that records are well-maintained and easily
retrievable.
Compliance and Audits:
• Ensure that all office documentation complies with internal policies, regulatory standards, and quality controls.
• Prepare necessary documents for internal and external audits, ensuring everything is ready and in order when required.
Communication:
• Serve as a liaison between various departments to facilitate smooth communication and
the effective flow of information.
• Manage internal communications, distributing important information to relevant teams and staff members promptly.
Policy and Procedure Management:
• Assist in the creation, review, and updating of company policies and procedures to ensure they are current and compliant with industry standards.
• Inform all staff of updates to policies and procedures and ensure that they are
implemented accordingly.
Meeting and Event Coordination:
• Organize and coordinate company meetings, training sessions, conferences, and events, managing all logistical arrangements such as venues, catering, and required materials.
• Prepare meeting agendas, and minutes, and distribute them to relevant stakeholders promptly.
Reporting:
• Generate regular reports and provide administrative summaries on document control, office management, and overall administrative tasks to ensure transparency and
accountability.
Technology and Systems Management:
• Assist with the administration of office technology and systems, including managing the usage of office software and ensuring it is used efficiently. Help maintain an up-to-date
inventory of all IT and office equipment.
Qualifications:
• Education: HND/OND/Bachelor’s degree in Business Administration, Management, Social Sciences, or a related field.
• Experience: 2-4 years of experience in an administrative role with document control
responsibilities, preferably in sectors like oil & gas, logistics, supply chain etc.
• Skills:
👉🏾 Proficient in document management systems (e.g., SharePoint, Documentum).
👉🏾 Excellent organizational and time management skills.
👉🏾 Proficiency in Microsoft Office Suite and Google Workspace.
👉🏾 Ability to work independently with minimal supervision
👉🏾Multi-tasking ability, Adaptability, and flexibility.
👉 Basic knowledge of office equipment (e.g., printers, copiers, scanners).
👉Strong written and verbal communication skills.
Salary: ₦100,000 – ₦150,000. Other benefits include paid overtime, HMO, performance
bonuses, etc.
Application Process: Qualified candidates should apply via this link
https://forms.gle/wu375N6CGgNeEHBM6
Application Deadline: 20th October 2024